The short version: The Hope Anthology holds as little about you as it possibly can. If you join the Collective we have your email address. If you email us, we have your email. That is genuinely it — nothing is sold, nothing is shared with advertisers, and there is no tracking on this site.
The longer version is below, because you are entitled to it.
Who we are
The Hope Anthology, Bristol, UK.
Email: hello@thehopeanthology.art
What we collect and why
If you join the Collective, we collect your name and contact details, and a record of your consent — that is, the fact that you signed up and when.
We use it to send you the newsletter. Nothing else.
If you contact us, we collect your name and contact details, and the correspondence itself.
We use it to reply to you, and to keep enough of a record that we can follow up properly.
We do not use cookies for analytics or tracking on this site. We do not collect information about your health, beliefs, or anything else in the categories the law treats as special. We do not build a profile of you.
Our lawful bases
Under UK data protection law we have to have a "lawful basis" for using your information. There is a list of possible bases in the UK GDPR, and you can read more about them on the ICO's website.
For the Collective newsletter: consent. You gave us permission after we told you what it was for. You can withdraw that consent at any time, and unsubscribing is the easiest way to do it.
For replying to your enquiry: legitimate interests. You contacted us and we need your details to answer. Our legitimate interest is responding to people who contact us with a question, enquiry or concern, and keeping a record of that correspondence so we can follow up.
For approaching artists and organisations, and for our "do not contact" list: legitimate interests. Our legitimate interest in the first is finding independent artists whose work belongs in the Anthology, and support organisations who might want to share it. Our legitimate interest in the second is making sure we never contact someone who has asked us not to.
Your rights
Which basis we rely on can affect which of these apply. You can read more about your rights, and the exemptions that sometimes apply, on the ICO's website.
- Access — you can ask us for copies of your personal information, and for details about where we got it and who we share it with.
- Rectification — you can ask us to correct information you think is wrong or incomplete.
- Erasure — you can ask us to delete your personal information.
- Restriction — you can ask us to limit how we use it.
- Objection — you can object to us processing your information.
- Portability — you can ask us to transfer what you gave us to you or to another organisation.
- Withdrawing consent — where consent is our basis, you can withdraw it at any time.
If you make a request, we must respond without undue delay and in any event within one month.
To make a request, email hello@thehopeanthology.art.
Where we get your information from
Directly from you — when you sign up to the Collective, or when you contact us.
From publicly available sources — when we are looking for artists, makers or organisations to approach, we sometimes find names and public contact details from shops, websites and public profiles. If we have found your details this way, we will tell you so the first time we contact you.
How long we keep it
Collective subscribers — we keep your email address until you unsubscribe. After that it is deleted within 30 days.
Enquiries — we keep your message and contact details for 3 years after the conversation ends, then delete them. This is so that if you get in touch with us again, we still have the context of what we talked about last time.
Artists and organisations we have approached — where we have found public contact details in order to get in touch, we keep them for up to 3 years so we can follow up, unless you ask us not to. We review the list at least once a year and delete anything that is no longer relevant.
If you ask us not to contact you again — we delete everything else we hold about you, but we keep your name and email address on a short "do not contact" list. We keep that indefinitely, because it is the only way we can be sure we do not approach you again by mistake. It holds nothing but your name, your email address, and the date you asked. You can ask us to remove that too, though it does mean we might not recognise you if we come across your work again later.
Who we share it with
Squarespace. They are our data processor, which means they handle information on our behalf as part of the service they provide to us.
Squarespace hosts our website and runs our email newsletter. They store the email addresses of people who sign up to the Collective, and send the newsletter on our behalf.
That is the only organisation we share your information with. We do not sell it, and we do not pass it to advertisers, data brokers or anyone else.
Sharing information outside the UK
Where necessary, our data processors may share personal information outside of the UK. When doing so, they comply with the UK GDPR, making sure appropriate safeguards are in place.
Organisation name: Squarespace, Inc.
Category of recipient: Website hosting and email marketing provider
Country the personal information is sent to: United States
How the transfer complies with UK data protection law: Addendum to the EU Standard Contractual Clauses (SCCs). Squarespace uses the European Commission Standard Contractual Clauses together with the UK's International Data Transfer Addendum as the legal basis for transferring personal data to the United States.
How to complain
If you have any concerns about how we have used your information, please tell us. Email hello@thehopeanthology.art and we will look into it.
If you are still unhappy after raising it with us, you can complain to the Information Commissioner's Office.
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
